Fax2Send Clients ~ X-Windows

Contents

X-Windows Client- Introduction

The Fax2Send X-Windows Client is loaded by the Installation wizard by default providing the environment variable is set for X-Windows. This can be seen if the Wizard runs in graphical mode (rather than at the command line).

When Fax2Send server is installed the option to place a Fax2Send icon on the desktop is given (default), this will launch the xfax2send program which place this dialog box on the desktop.

This page shows screen shots of all the Fax2Send X-Windows client dialogs with a brief description of the available functionality.

All Fax2Send client are free of charge.

Brief list of Features and functions

• Create, view, annotate, re-send and print faxes or onward route faxes as email
• 'Explorer' view to look at all queues and system status
• Configuration tool to graphically manage all aspects of the Fax2Send server
• Add file attachments, standard 'public' attachments and specific documents
• Address book - Private and Public containing name, company and fax number
• Timed send - to send a fax at a particular time rather than immediately

* You can see more information and look at screenshots of the various screens below *

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xfax2send launch box

This is the application launcher for all the X-Windows Client functions. The labels shown below the image are to indicate what the buttons are for, they do not appear on-screen but pop-up text does if you hover over the button. Clicking on the appropriate button will take you to the dialog box that would open if you were using it providing your browser supports image maps.

Status	Create	Config	Help	Exit

Status

Shows the current status of Fax2Send Server and launches the Fax2Send Status dialog box if 'left clicked'

Create

'Left click' to compose a new fax. Launches the Compose Fax dialog - SEE BELOW

Config

'Left click' to launch the Config Tool - SEE BELOW

Help

'Left click' to open the X-Windows Client Help. This will launch your browser if it is not already open.

Exit

'Left click' to close the xfax2send application

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Status Screen - Features and functions

The Main Window

Compose Fax - See below

Refresh Display - Manually refreshes display

Help - Opens Help pages and launches browser if not loaded

The Square radio buttons on the left open or collapse the tree structures of the queues

The Diamond radio buttons on the left control what is shown in the main window

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Compose Fax Screen - Features and functions

Key to buttons

Options:

• Viewer - There is a choice of viewer depending on your Linux distribution. This is a third-party product not supplied by us. The Viewer Options button opens a dialog box which will enable you to change the standard (KView)
• Timed Send allows the fax to be sent at a selected time rather than immediately.

Opens Address Book dialog box below. The Name can also be typed directly into the box if required

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Address Book dialog box

• Two Address Books are available. The Personal Adress Book is soecific to each user. The Public Address Book can be seen by all X-Windows Client users
• Double-clicking on a name will automatically transfer the details to the Compose Fax dialog
• Add will enable another entry to be added
• Edit enables existing information to be changed

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Help pages

Shown above is the Index page to the on-line help for X-Windows users with navigation to all other Help pages available.

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The X-Windows Configuration Tool

Index to screen shots and information

Config Dialog Box

The initial screen shown when the Config Tool is launched from the xfax2send dialog box. To select any option click on one of the radio buttons

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Queue Settings dialog box

The information shown for Queue Settings

• Active Interfaxes show the services available. preview is the test process that enables simulation of a fax transmission. It does everything that Send does bar using the modem.
• Retries is the number of times the server will try to send a fax if it was unsuccessful the first time
• Engaged Retries is the number of times the server will try to send a fax if for example the number is engaged. This overides the setting above when an engaged tone is detected
• Stay Time is the length of time in hours that the transmitted fax will remain in the queue and still be available to look at with the viewer. After this time has elapsed the queue entry will remain but the fax can no longer be viewed as the image is no longer available
• Audit Stay Time is the time in days that the queue entry will remain
• Max Batch is the maximum number of faxes that can be sent together at the same time. This feature is to save the time of redialing the same number of faxes in the queue. This setting will overide the order in which faxes are queued
• Sent Image Cache is the setting which controls the amount of space used on the server to retain the images of transmitted faxes
• Received Image Cache is the setting which controls the amount of space used on the server to retain the images of received faxes
• Log Debug Messages is used for error tracing and should normally be set at no(default)

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Cover Sheet and Header Line dialog box

This screen is used to control the information shown on the header line of the Cover Sheet and which Cover Sheet is used. It also specifies the number of lines that can be used for typing a message

• Edit Cover Sheet launches the cover sheet editor

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Address dialog box

This screen shows the existing name and address information that will shown on a cover sheet and enables it to be changed The original information which will be shown was entered when the Installation Wizard was run.

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Fax to E-Mail Gateway dialog box

This screen is used to setup the interface for sending faxes by email

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E-Mail to Fax Gateway dialog box

This screen is used to setup the information used by the E-mail to Fax gateway. This enables received emails to be onward routed by fax. The entries are largely self explanitory and therefore not expanded here. Full information is available in the Help pages when this is set-up. The above information is the default.

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Modem - Faxmodem dialog box

At present this only shows the information for one fax modem entry which covers the majority of installed licenses. This will be expanded for multiple modem installations in a future release.

• Device is the port to which the modem is connected shown here as an external modem connected to Serial Port 1. This is normally /dev/modem for internal modems and /dev/ttys1 if connected to serial port 2
• Lock File is used if the modem is shared. This cannot be used if Fax2Send is to be used to receive faxes but is the default setting send only installations
• Local ID This is shown on the header line of the cover sheet
• Init String is used to initiate a call to the fax modem
• Reset String is the code sent to the fax modem to reset it
• Send sets the server to be able to send faxes
• Receive sets the server to be able to receive faxes
• Rings Before Answer is used to set the number of rings before the fax server will answer an incoming call. This parameter is used if the phone line is shared, for example with a telephone handset in home installations
• Accept Low Quality Page - a fax can be sent in high quality (200 dpi) or low quality (100 dpi) this controls the setting
• Allow Cancel if set enables faxes that have not been transmitted to be cancel from the queue
• Speed is the baud rate used for fax traffic
• Predial String controls settings such as tone or pulse dialing, pre-dialing numbers such as 9 (for an outside line if on an extention) or pauses to be entered
• Flow Control is the method used to control the fax modem
• Enable Speaker allows the speaker setting to be changed
• Scan Time is the time setting for scanning a fax

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PCL Emulation dialog box

This screen is for PCL printers (HP LaserJet, the industry standard) and allows choice and control of the paper size (Letter or A4) and the font set to be chosen. This is useful if special characters are used such as for French or German

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Postscript Emulation dialog box

Postscript is more common for Macintosh's or design bureaux or departments and is a printer control language. Only the page size should be changed unless you posses detailed technical knowledge of the subject

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User Register dialog box

This shows the current users that are able to use Fax2Send as well as enabling additional users to be added. User is the username on a Linux or Unix system or the MS Windows username. Host is the name of the machine on which they are running, this is "localhost" if the user is on the Fax2Send server

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Control dialog box

• Start - Starts the Fax2Send server (started automatically when the Linux system loads
• Stop - is used to stop the Fax2Send server
• Restart - both stops and starts the server. This is typically used if changes have been made to the configuration using the Config Tool. The configuration file is only read when the server is started therefore any changes made will not be recognized until this is done

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License dialog box

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